Archive for June, 2009

“May the (social media) force be with you.”

Expert tips and tools for nonprofit marketing communications

relationshipsListen, get involved, give up control, be honest and think long term to successfully tap into people’s motivations to change the world, according to Ed Schipul, CEO at Schipul – The Web Marketing Company. Schipul recently headlined an IABC workshop for nonprofit marketing communicators in Houston.

See several presentations at http://www.slideshare.net/eschipul.

“Social media is not about you; it’s about people’s relationships with you,” he said, underscoring the effort it takes to generate conversations. “Don’t just talk about yourself. Ask questions, engage people and link. Most of all, be inspiring.”

He said strive to earn trust so people will want to spread your message. “Listen, inspire, engage and let go. Don’t spin the truth. Be open, honest and transparent in everything you say or do.”

Schipul highlighted how storytelling tools on the web such as blogs can be combined with the art of listening to tap into material, social and ideological motivations. Quoting Katya Andersen of the Network for Good, he underscored that “the message is not about the charity; it’s about why the messenger cares.”

He said your organization’s story will be told most effectively with four elements: the message, conflict, characters and plot.

As an example, he highlighted the Houston Zoo’s celebration of the life of Mac, the baby elephant (www.houstonzooblog.com). Through the blog, the contest to name the animal garnered more than 7500 entries. A birthday card contest and sales of thousands of elephant adoption packets resulted in huge social buy-in.

When the beloved baby elephant died unexpectedly, the blog was expanded as a forum that helped turn the tragic loss into something positive to help a community heal. People engaged in telling personal stories, posting pictures, sharing video and zookeeper chats.

Technical tips and tools
The title of your blog post is highly important for search engine optimization.

Content with pictures increases readability and conversion rates.

Use tags to highlight additional things relevant to your topic that may have been left off the main blog post.

Assign a category to your blog post; it affects rank.

Weave your audience into your story and engage their participation by embedding at least one widget within your post, such as:
• www.intensedebate.com
• www.chipin.com
• www.polleverywhere.com
• www.polldaddy.com

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Facebook fuels social media mileage for YMCA of Austin

ymca austin

As the Marketing & Communications Director for the YMCA of Austin, Sean Doles is the one-man graphic designing, media buying, internal and external communicating machine.  He’s in the beginning stages of integrating social media, particularly Facebook, into the central Texas nonprofit organization.

 

So far, the Y’s Facebook page is a platform for Doles to post pictures of events, programs, blog postings and links to interesting articles.  Ultimately, he wants to enable the Y’s members and program participants to do that, too.

 

“It seems a natural fit,” he said.  “We specialize in creating these communities – real communities.  This is just a virtual extension of what we’re already doing.  As a membership-based organization with a significant number of regular program participants, we’re in a tremendously advantageous position to utilize this platform and grow our informal communication network substantially.”

 

Doles says it’s not so much about building membership as it is about engaging, strengthening bonds and fostering communication among members.  “By sharing more information about what we’re doing as an organization, it strengthens their commitment to the organization.”

 

The Y’s Facebook wall has highlighted updates on the summer reading program, free swimming lessons, family fitness programs and more.  That’s the passive side.  On the active side, Facebook provides a forum for members to engage in dialogues about their experiences.

 

“It’s the kind of word-of-mouth that money can’t buy,” Doles says.  Ultimately, he feels that over time, stronger emotional attachments to the Y brand will manifest in levels of retention and charitable contributions.

 

“As a one-person operation, I wanted to find a couple of things that will be effective for critical mass with more versatility.  That’s why Facebook is so appealing.  You can do all these different things at no cost.”

 

He’s leaving the door open for the potential to use Twitter for brief updates on programs, events, links to useful articles and useful materials as well as reminders about deadlines for registration in Y programs.  “The Twitter communications would be soft, not blatant, sales pitches.  You really have to massage that well and stick to the unwritten rules of protocols of dialogue so people won’t tune out.”

 

Social media is also relevant to his grassroots strategy in media relations for the Y.  “There may be media folks who are following me on Facebook or Twitter, and that’s great,” he says. “But I’m still getting a lot of effectiveness out of traditional media through phone calls to assignment editors, pitch notes and faxed press releases.”

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What makes someone (or something) “follow-worthy” on Twitter?

Balancing quality and quantity in listening and conversation.

Balancing quality and quantity in listening and conversation.

followersIs it what’s tweeted? How often? The links? Referrals? The number of existing followers? Are YOU follow-worthy? Why? Or why not?

That was the inquiry I recently posted on the discussion boards of some groups on Linked In.

As for my perspective, follow-worthiness on Twitter relates to the balance of quality and quantity in listening and conversation. Instead of searching a topic or brand in Google, Yahoo! or blog search engines, Twitter reveals real-time conversations taking place in a variety of contexts across popular communities related to a topic or brand.

Conversations represent not only a reflection of current perception but also an opportunity to shape how that perception evolves. We learn from those experiences, observe new perspectives, insight and feedback and assess the dialogue to shape future participation.

Sure, plenty of garbage is out there in the Twitterverse. But you choose what to share and what to watch, read and listen to. When tweeting, the key is to contribute relevance. Followers are earned because you are sharing updates and information that spark responses and stimulate bigger and more relevant conversations.

I follow 36 on Twitter and I am followed by 51 @FeliciaGriffin1. I believe there’s a two-way relationship value proposition in this, not a popularity contest. The number of people befriending and being befriended is growing because of the value being received from participation in active, informative and value-driven communities.

Here’s a roundup of other insights and perspectives.

From Esther Angell, Marketing Supervisor at Enventure Global Technology:
“Twittering is a unique way to connect with people on a consistent basis but is all about interest. That can either be someone/thing I’m interested in (such as a musician, CEO, product, movie, etc.) or someone that I find interesting (random facts, interesting conversation, humor, etc.). As a new user, I’m finding it facinating how often some groups Twit and some don’t. For instance, a radio station lets dj’s send out regular messages. CNN only sends out one a day (at the most). Frankly, I’m more interested in getting them from CNN. As a marketing professional, the question really goes back to “who is my audience” and what do they think is interesting?”

From Lisa Radin, President at Radin Consulting:
Depends on need. Talk between friends (kids don’t use phones – talking is ’stupid’ from texting to IM to tweet); looking for a job (finding influential folks); complaining; boredom; wanting to have voice heard. Want to be follow-worthy – but who knows? Think most people want to be followed — cultural norm of wanting to feel important – having a voice. I follow brands interested in – wanting to know ‘what’s up”; business pioneers/trendsetters – keeping abreast of inights – that’s my bag. Not following recipes – don’t want to cook – don’t follow sports – Cubs not winning. Is it news that regular folks like to align with bigger, more popular folks. Popularity has been the game since grammar school. Who’s hanging out with whom? Are we going back and not forward?

From Nikki Jackson, Public Relations, Social Media Strategist & International Communications Professional:
It’s kinda chaotic right now. I like links…. content! I want to learn something new, interesting. Also tweet social media tips from events.

From Tim Lloyd, Publisher and Account Director:
I agree with Nikki – tweets have to offer some form of value. A link, an announcement, a preview, or good old-fashioned news.

Depends on what you wish to gain or utilize Twitter for. For me, it’s a hybrid of “keeping abreast with industry changes” and “developing business relationships”, so I follow a mix of like-minded professionals and those in industries we’ve had success with.

From Jonathan Reasa, Business Development Manager:
Links to articles or tidbits of info that fall into either or both categories are what I generally look for (and general updates on current events I won’t ignore either). I don’t really care about what you ate for dinner or where you’re partying on Friday night; Facebook and other outlets are my “purely social” gathering points.

From Sadie Spooner, Marketing Management Student:
I joined Twitter in March, have updated 3 times and have 2 followers- the only 2 people I know who are actually on Twitter (it really isn’t very popular with students where I’m from).

However, I am following Stephen Fry because he updates regularly with interesting and often very funny links (and I would recommend any Stephen Fry fan on Twitter to do the same!).

I am also following some owners of PR and marketing agencies who I admire, because they update fairly regularly with how their projects are going and what’s next on their agenda, and it’s proving a really useful insight into an industry that I haven’t yet experienced.

There’s a marketing student’s perspective!

From Stephanie Conner, President at Active Voice Communications, LLC:
Like most things, I’m sure it depends on the person. But for my time, I follow people who tweet interesting (or amusing) things, people who make sense and share links I might not otherwise be exposed to. I typically follow people in my industry and those in my local area.

I avoid those who tweet about their every move (“Standing in line at Sbux,” “Just drank a venti coffee,” “Going to a meeting”), and I often un-follow those who tweet too frequently throughout the day. (No one is THAT interesting.)

Would be curious to hear what others say! In the meantime, feel free to follow me @TheActiveVoice, and feel free to un-follow me if I’m not follow-worthy. :)

From Toby Ward, CEO at Prescient Digital Media:
Short headlines with links to well-written posts or articles with supporting evidence, and hash tags. Here’s a couple of my recent ones):

Like any business, an intranet without a #strategy is an #intranet looking to die http://tinyurl.com/q6khsb

#Bing Maps search has a spectacular “bird’s eye” view option when viewing results http://www.bing.com/maps/

Am I follow worthy? Well, beauty is in the eye of the beholder. I don’t actively seek followers like many of the people that I see (a tell-tale sign of someone who is seeking out followers just for the sake of getting followers is someone who follows more than they have following them… or thereabouts). I Tweet what I want (mostly communications technology, but some current events and the occasional sports tweet) and let the followers choose to follow or not.

@tobyward

From Howard Wilkinson, Owner, Petrie Fine Foods:
As Stephanie suggests some people seem to see Twitter as a modern day MLM exercise, perhaps they are using it for broadcasting.

Others are using it for dynamic listening and and co sharing .often worth following specialists in ones own fields of interest ,and in my opinion, crucially contributing as per this comment

Thirdly Twitter is useful in that it allows following.blocking and dropping perhaps strongly different views to you own …a mental challenger

The 20/80 rule applies but in fact it may be 5/95 ie used selectively it can provide for highly valuable mental refreshment and represents excellent ROI

Seemingly a small group of internationally based individuals think my rural based ,animal and wind power related observations have some value

Check out (howardfarm) and my apologies for any potential message duplication

Hope to meet you again on Twitter

From Toby Ward, CEO at Prescient Digital Media:
A recent study showed that 10% of Tweeple are responsible for 90% of the activity. I have 635 followers, and have posted 1,365 Tweets. I think that qualifies me for the top 1% of most active users but I don’t remember the 10% threshold number.

From Howard Wilkinson, Owner, Petrie Fine Foods:
what may be worth reflecting on is level of activity vs value of activity ..the pareto effect relates to all we do … twitter is helpful in encouraging succinctness

From Ann Wylie, Gold Quill Award-winning writer and editor, writing coach, trainer, consultant:
I like to follow people who give me a quick headline and a link to pertinent articles and studies I wouldn’t have seen otherwise. @annwylie

From James Howe, Director of Communications at YMCAs of Cambridge & Kitchener-Waterloo:
I think the important thing is to decide how you’d like to use Twitter and who can help you get something out of the experience. In my case, I’m using it for professional development/networking and to discuss community-building as it relates to the city where I live so I follow people who have something to say in relation to these areas.

@KingandOttawa

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How Wikis Can Enhance PR Efforts

Collaboration, Empowerment, Control, Community, Expertise and Trust

A complete feedback loop enabling all users to create content.

A complete feedback loop enabling all users to create content.

Don’t limit yourself to blogs, microblogs, and social networking sites.  Wikis should be included in the PR communication mix.

Wikis are web pages that can be created, linked and edited by users.  While the other tools limit the contribution of end users to comments, wikis allow a complete feedback loop, enabling all users to create content.

Hundreds of wiki tools are available – some for free, others with fees.  Some offer basic designs and others feature branding and advanced aesthetic options.  Wiki comparison tools such as WikiMatrix (www.wikimatrix.org) can help you choose the right wiki for your goals, objectives and budget.

Enabling collaboration may be the greatest strength of wikis because this can happen without the involvement of the web page administrator.  Creating, linking and editing content on a web site can also generate a sense of ownership, which can be instrumental in viral marketing.

Some situations or specific pages may require more oversight.  Most services allow wiki administrators to assign permissions to users, letting you control whether users should be able to read, edit, delete or comment on content on your wiki site. Be careful about taking away too many privileges and contradicting the purpose of a wiki.

Because users create and manage wiki content, they can feel invested in its success.  Many of the most popular wikis are built around a community of contributors who volunteer their time and skill to produce content that helps other people.  By creating a community of people who feel comfortable sharing their expertise, wikis can foster a sense of belonging and purpose, which can be tied to your brand.

The tools available on wikis allow users to determine who is considered to be an expert in a community.  A sense of trust is also fostered because wikis democratically share power.  If end-users trust the content of your wiki, then they may be more likely to promote and market it through word-of-mouth and other social media tools.

Using a wiki in public relations requires an open, transparent and flexible approach.  While they won’t solve all problems, they can be powerful tools creating the kind of forward-thinking PR programs that garner not just trust among your target audience but also a sense of community that transcends brand loyalty.

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You, Me and We the People: The New Media

new mediaAfter a century characterized by mass production – automobile assembly lines, fast food chains and media – we’re now heading into the era of thinking – and doing – small. This is prompting some sobering pronouncements about the collapse of traditional media – newspapers in particular. 

In the past year, the nation’s top ten daily newspapers have lost a combined total of nearly one million subscribers. Some analysts predict that in the next ten years, there will be fewer than ten metropolitan dailies left in the U.S. 

But on a positive note, “The new media is you.  You are the media, if that’s what you choose to be,” said longtime technology journalist Paul Gillin, author of The New Influencers: A Marketer’s Guide to New Social Media.  Gillin was on the panel during the recent PRSA-sponsored forum titled “Reaffirm, Regain, Renew: Public Affairs’ Role in Remaking America.”  He was joined by Robert Hastings, former principal deputy assistant secretary of public affairs, U.S. Department of Defense; Garrett Graff, editor-at-large, The Washingtonian; Margery Kraus, president and CEO of global public affairs firm APCO Worldwide, and Torod Neptune, senior vice president and head of U.S. Public Affairs Practice, Waggener Edstrom Worldwide.

A podcast of the panel discussion is available at http://www.prsa.org.

“The technology shifts that have taken place now enable individual publishers to become influencers,” Gillin said.

I can definitely relate to this. 

Back in “the good ol’ days” of my PR career (circa late 1990s through early 2000s), I worked with reporters to meet their late afternoon deadlines for the following day’s newspaper. If I had a strategy that I wanted to articulate, the press release was my vehicle.  I either had a full 24 hours to target newspapers in the morning or perhaps a month if I was thinking about a traditional magazine.  

Well, that process of targeting such influencers has changed with the advent of blogs, wikis, podcasts and other social media.  Becoming an influencer has become as simple as creating a Twitter account and joining the conversation by providing credible, relevant information – in 140 characters or less. 

This means the traditional news media are now often the last to get the story instead of the first.  Bloggers and Twitterers report a trend, then the newspapers, magazines, TV and radio pick up the story.

Reporters read hundreds of blogs looking for interesting stories.  At the same time, bloggers are commenting on stories that the mainstream media create.

My challenge now is to be on both sides of this.

I want to be there watching what the stories are online that are going to make the leap into the mainstream media in a couple of days.  At the same time, once the story has come out, I need to engage online and help change perceptions of what the story is, or reinforce the perception of what the story lays out.

And this creates tremendous opportunities for me to become a trusted brand as well as make my client organizations trusted brands.

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Developing the mindset of a strategist

Strategy is a method of thinking before it becomes a style of action.

Strategy is a method of thinking before it becomes a style of action.

Are PR practitioners just members of the support staff? Or are we essential participants on the management team?

Being strategic is what makes the difference, according to James Lukaszewski, ABC, APR, Fellow PRSA, Chairman and President of The Lukaszewski Group, Inc. In a recent IABC webinar, he outlined the crucial personal beliefs and actions that enable public relations practitioners to become truly strategic thinkers.

“Practitioners suffer enormous anxiety and frustration over not being at the table, guiding the boss, just being heard or getting invited to strategy meetings,” Lukaszewski said. “When you can truly help the business in some substantive way, you will make it to the table. But if all you offer is how to get a news release out or the standard tactics from the PR tool kit, you’re not going to be invited to the table – at least while the discussions and decision making are taking place.”

It’s about how you think.
“Strategy is a method of thinking before it becomes a style of action,” he said. To be a strategist, he outlined how essential it is to understand the three fundamental steps to creating strategy.
• A clear understanding of the issues, problems or questions to be addressed.
• A method of analysis or pattern of recognition.
• A translation process that enables management to understand and act on the insights and advantages of the strategic approach they will select from the options presented.

Getting to the table.
The chaotic approach to making decisions is the opportunity environment for the strategic public relations advisor, Lukaszewski said. “The challenge is translating what we so easily and intuitively arrive at into a fact-based, real-time, outcome-focused approach that management can actively absorb. Your contribution to the decision making process will insert your knowledge into the selection of a course of action. And, you could be asked to stick around to help with other issues, too.”

Noting that public relations practitioners are almost purely intuitive thinkers while managers are predominately process thinkers and linear decision makers, Lukaszewski explained that how information is structured when presented to management is very important.

“No matter how bold the solution proposed, its obvious commonsense, or its absolute applicability, managers can’t absorb it unless it fits into their processing capacity, builds on their intuitive skills and experience, and allows them critical space to assimilate,” he said. “If it also happens to be brilliant and creative, that’s okay, but often not essential.”

Mastering six elements of strategy
Brevity is crucial, according to Lukaszewski. “Remember, we’re talking strategy here, not planning. Avoid overkill.”

1. Situation
A brief description of the nature of the issue, problem or situation that requires decision, action or study.

2. Analysis/Assumptions
A brief description of what the situation means, what its implications are and how it threatens or presents an opportunity to the organization. Include the one or two key assumptions that validate the analysis.

“Managers always need to know why, but not in great detail,” he said. “They’re also interested in the intelligence you’ve gathered or know about that supports your analysis and assumptions.”

3. The Goal
A clear, concise statement of the task to be accomplished (sometimes the reason or purpose for accomplishing it) or the target to be reached and why.

“Goals keep everyone focused. Useful goals are understandable, achievable, brief, positive and time/deadline sensitive.”

4. Options
Provide at least three response options for the situation as presented and analyzed.

“This is the area where intuitive thinkers fail frequently,” Lukaszewski said. “They focus on the silver bullet. If you have only one recommendation and there are even a couple of questions about it, it will die and you’ll be out of the discussion for the duration.”

For example, what if you’re asked, “What if we do nothing?”

“Doing nothing should always be an option in every strategy, and thoroughly examined,” he said. “Recommend your optimal choice and recommend things you can and will do. Be prepared to do something in between the things you’ve recommended.”

5. Recommendation
This is specifically the choice you would make among the options presented. The recommendation is usually selected on the basis of which option will cause the least number of unintended negative consequences.

“This is where you earn your paycheck,” Lukaszewski said. “The boss always wants to know what you would do if you were in his or her shoes. Be prepared to walk through a similar sort of analysis for each of the options proposed.”

6. Justification
These are the reactions or circumstances that could arise resulting from the options you suggested or by doing nothing. Every management decision or action has consequences that can be forecast. Inadequate provision for consequences is what sometimes can sabotage an otherwise useful strategy.

Lukaszewski said this strategic approach leads to productive, focused planning. “Use it and you’ll get to help managers at every level in their strategic decision making. If the strategy can’t be adequately addressed in this structure, it’s probably not a strategy.”

Testing your strategy
1. Does it help the boss achieve his or her objectives?
2. Does it advance the purposes and goals of the entire enterprise?
3. Is it truly necessary, even if the answers to questions 1 and 2 are yes?
4. Will the business or some aspect of the business fail or not succeed without it?

“What is most important is the ability to do and recommend less but make what is suggested substantive and very important,” Lukaszewski admonished. “One clear lesson: dump the cynicism about management and get on the team. If your boss’ team won’t have you, then find a team that will.”

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Revitalizing employee communication with social media

Employees want fresh, candid and personally relevant information about their company.

Employees want fresh, candid and personally relevant information about their company.

At some companies, open rates for emails and intranet metrics such as unique visits, page views and time spent are declining. 

 

Some tuned-out employees are using spam filters to block emails from corporate and HR.  And why aren’t they going to the town hall style employee meetings?  The information, they say, isn’t relevant.

 

What employees typically want is fresh, candid and personally relevant information about an organization with context relating to what’s going on in the world, to what customers tell them and to the work they do everyday.  Most of all, employees want to control their communication experience by asking questions, adding comments, learning other employees’ perspectives and even creating their own news.

 

Social media can fit that bill.  But at many companies, executives are resistant to the adoption of social media because of concerns that it will sap worker productivity. 

 

employees outdoorDespite this reluctance, smart organizations are using social media to engage employees. The key to this engagement is not to tack social media tools onto the existing employee communications program.  Instead, success requires reshaping communication so that social media becomes a core strategy that changes the role of employees from spectators to active participants.

 

Take the example of a friend of mine who’s responsible for global internal communications for a supply and trading business division within a global energy company.  Internally, she has implemented a business blog for employees to more actively engage with leadership.

 

Her business case for the blog pointed out:

  • Employees want two-way communication. 
  • They are spread out across the globe.
  • The technology would enhance the quality and effectiveness of communication across a generationally diverse audience.
  • Blogs are becoming valuable tools within business.

 

“Before I set up any meetings with leadership, I put together a plan on how the process would work, who would do what, when each person would blog and why we were going to blog,” she explained.  “Basically, I put together a business case that showed how this one tool would be part of the overall tactical plan to achieve the goal of demystifying and promoting the business, both to the business employees and the company.”

 

How’s it working so far?  In March, an employee communications survey captured high marks for the blog.

 

“I’ve been stressing that people should not look at the number of comments a post receives, but look at both the hits and unique views,” my friend said.  “So while we are pleased with the interaction the blog is creating, we can prove that the bulk of the audience is at least reading the posts, and messages are being reinforced.”

 

What’s next?  She tells me, “I’m looking forward to adding video to our site – a sort of “in their own words” type of communications tool.”

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